Email is the best way to connect with your community in a personal and intimate way. Your friends, family, colleagues, etc. are the folks who will most want to support and attend your event, so build attendance momentum from there!
All social media graphics shared above can easily be attached to emails along with the following customizable email copy. Below, we are sharing email templates for four key email sends:
- Event Invitation
- Event Reminder Invitation
- Event confirmation/reminder to those who registered
- Thank you for attending!
Please feel free to customize these templates and change the language so that your communication efforts reflect your unique voice, event, and offering.
TIP: We find that emails perform best on Tuesday, Wednesday, or Thursday.
Email Graphics
All graphics can also be found here.
Email Templates
Text marked in red is what you should update with your own information as it applies to you and your event.
All graphics can be found here.
Email #1: Event Invitation
This email will get your community excited about your event by letting them know that you are participating in this virtual festival and registration is officially open.
Send Date: As soon as your event is live on the Reimagine website.
Dear NAME,
[YOUR EVENT TOPIC QUESTION HERE, e.g: How can we honor those we have lost to COVID-19?]
I/we are excited to announce that [YOUR ORG NAME HERE] will be hosting an event in collaboration ith Reimagine End of Life, a nonprofit organization that inspires individuals, families, and communities to transform our experience around serious illness, dying, death, grieving... and living. Registration is officially open for my/our event [YOUR EVENT TITLE HERE, e.g: Honoring Those We Have Lost] and I/we hope you’ll join us!
See details here [hyperlink your unique event page URL].
[DESCRIBE YOUR EVENT] Register at this link [HYPERLINK TO YOUR UNIQUE EVENT PAGE] and share the event with your friends, family, and community! I/we look forward to seeing you on [DATE and TIME].
ABOUT REIMAGINE
Reimagine End of Life is a nonprofit that organizes in-person and online festivals exploring big questions about life and death through creativity and conversation. In the face of COVID-19, Reimagine is creating a space for us to navigate and confront illness, dying, death, grief, isolation, and the visceral truth of our impermanence.
Artists, storytellers, healthcare professionals, faith and community leaders, and innovators from around the world are uniting to share meaningful experiences during these challenging times. [YOUR ORG NAME HERE] is one of hundreds of collaborators coming together to explore life, love, and loss. We invite you to join us in questioning how we think about the most universal human experiences.
View the entire schedule of events taking place:
https://letsreimagine.org/experiences/schedule
#LetsReimagine
Best,
YOUR NAME
___
[YOUR WEBSITE]
letsreimagine.org
Reimagine Community Group
Email #2: Event Reminder
This email is a reminder to let people know that your event is coming up and that registration is still open.
Send Date: 1-3 days prior to your event start date. We find that in the virtual world, last-minute (day of) reminders and promotions tend to get the greatest increase in registrations.
Dear NAME,
Register today for my event [YOUR EVENT TITLE HERE, e.g: Honoring Those We Have Lost]
[YOUR EVENT TOPIC QUESTION HERE, e.g: How can we honor those we have lost to COVID-19?]
I/we are excited to announce that [YOUR ORG NAME HERE] will be hosting an event in collaboration with Reimagine End of Life. Registration is officially open for my/our event [YOUR EVENT TITLE HERE, e.g: Honoring Those We Have Lost] and I/we hope you’ll join us!
[DESCRIBE YOUR EVENT] Register at this link [HYPERLINK TO YOUR UNIQUE EVENT PAGE] and share the event with your friends, family, and community! I/we look forward to seeing you on [DATE and TIME].
ABOUT REIMAGINE
Reimagine End of Life is a nonprofit that organizes in-person and online festivals exploring big questions about life and death through creativity and conversation. In the face of COVID-19, Reimagine is creating a space for us to navigate and confront illness, dying, death, grief, isolation, and the visceral truth of our impermanence.
Artists, storytellers, healthcare professionals, faith and community leaders, and innovators from around the world are uniting to create a unique virtual festival in response to COVID-19. [YOUR ORG NAME HERE] is one of hundreds of collaborators coming together to explore life, love, and loss. We invite you to join us in questioning how we think about the most universal human experiences.
View the entire schedule of events taking place at: https://letsreimagine.org/experiences/schedule
#LetsReimagine
Best,
YOUR NAME
___
[YOUR WEBSITE]
letsreimagine.org
Reimagine Community Group
Email #3: Registration Confirmation
NOTE: Send this email either 24 hours before your event or the morning of.
Thank you for registering for our Reimagine event!
We look forward to seeing you on [DATE and TIME] for [YOUR EVENT TITLE HERE, e.g: Honoring Those We Have Lost].
Please feel free to invite friends and family.
For ease, you may access the event here:
[Include ZOOM Link and Meeting ID]
ABOUT REIMAGINE
Reimagine End of Life is a nonprofit that organizes in-person and online festivals exploring big questions about life and death through creativity and conversation. In the face of COVID-19, Reimagine is creating a space for us to navigate and confront illness, dying, death, grief, isolation, and the visceral truth of our impermanence.
Artists, storytellers, healthcare professionals, faith and community leaders, and innovators from around the world are uniting to create a unique virtual festival in response to COVID-19. [YOUR ORG NAME HERE] is one of hundreds of collaborators coming together to explore life, love, and loss. We invite you to join us in questioning how we think about the most universal human experiences.
View the entire schedule of events taking place during Creating Space at https://letsreimagine.org/experiences/schedule
#LetsReimagine
Best,
YOUR NAME
___
[YOUR WEBSITE]
letsreimagine.org
Reimagine Community Group
Email #4: Thank You for Attending!
Note: If you have upcoming events or other ongoing offerings you want to share with your community, this is the place! Also, you can ask for feedback from attendees so you can learn what went well, and where there is an opportunity for improvement.
Thank you for attending my Reimagine event!
Thank your attending [YOUR EVENT TITLE HERE, e.g: Honoring Those We Have Lost].
We couldn't have done it without you!
[Include survey or opportunity to provide feedback]
[Include information about upcoming events and offerings ]
ABOUT REIMAGINE
Reimagine End of Life is a nonprofit that organizes in-person and online festivals exploring big questions about life and death through creativity and conversation. In the face of COVID-19, Reimagine is creating a space for us to navigate and confront illness, dying, death, grief, isolation, and the visceral truth of our impermanence.
Artists, storytellers, healthcare professionals, faith and community leaders, and innovators from around the world are uniting to create a unique virtual festival in response to COVID-19. [YOUR ORG NAME HERE] is one of hundreds of collaborators coming together to explore life, love, and loss. We invite you to join us in questioning how we think about the most universal human experiences.
View the entire schedule and join other upcoming Reimagine events
https://letsreimagine.org/experiences/schedule
#LetsReimagine
Best,
YOUR NAME
___
[YOUR WEBSITE]
letsreimagine.org
Reimagine Community Group
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